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Email Settings

Overview

has the capability to email all the client-side and server-side reports to interested recipients.

How to get here in the Web Console?
  In the top menu, select: "Settings -> Email Settings".

Email Settings

The following describes the configuration options:

Enable - First you need to check this checkbox to enable email feature in and then provide inputs to the rest of the fields.

Outgoing (SMTP) Server - This is the SMTP server should use to send the email. This will most probably be the same server as the one you use in your email client (Outlook, Eudora etc.). If you are not sure, check with your Systems Administrator.

More Options Link - If you click on the "More Options" link you will be shown couple of more advanced options:

  1. Outgoing (SMTP) Server Port Number - By default SMTP servers use port number 25. If by any chance it is different in your case, you can provide the port number here.

  2. This SMTP Server Requires Authentication - If your outgoing server (SMTP server) requires authentication before it can accept an email for sending out, you need to check this checkbox. You will get the following three options to configure the username, password and the authentication type.

    1. User Name - Enter the user name. This will most probably same as the user name you use in your email client to receive mails.

    2. Password - Enter the password for the above user name.

    3. Authentication Type - Provide the type of authentication required by the SMTP server. If you are not sure leave it with the default value "AUTO".

    4. Use SSL - Select this checkbox if you want emails to be communicated through SSL port. You need to enter email server's SSL port in the port number text box.

Sender Email ID - Provide the email ID of the sender from which the reports should be emailed. The email will be delivered to the recipients as if coming from the Sender Email ID you provide here.

Test Mail Server - Once you have entered the SMTP server details, click on the link "Test Mail Server" and check if it works by entering an Email ID in the 'To Email ID' field and then clicking on "Send Test Email". A test email will be sent to the 'To Email ID'. If you don't receive the test email, check the SMTP server settings again.

Email Reports - You can enable to set Email reports on completion of various jobs like Backup, Restore, Deleting a Backup or a Replication job. You can enter separate recipient Email IDs based of the status of the job - you could have the Emails sent to one Email address when the job completes successfully and another when the job fails. Also, you could have same Email address for all reports or different ones for each of the reports. If you would like to send the Emails to the same Email address for Backup, Restore, Replication and for Delete Backup, select the check box: Use the same Email IDs for all the reports. If you would like to specify different Email addresses for each report, you can select the check box Use different Email IDs for each report. When you select one of the two chck boxes, the fields to enter the recipient Email IDs will appear. In case you want to Email the reports to multiple recipients, specify the Emails IDs separated by commas. (for example: joe@gmail.com, smith@msn.com).

    Edit Email Subject - You can customize the subject of the Emails by clicking on the Edit Subject link. It will take you to a separate pop up where you can specify the subject. For constructing the Email subject, you can use place holders that will be substituted when the Email is constructed. Like for example, if you want the subject to be: Backup Report from the server: backupserver1.datamaniacs.com where is the product name and backupserver1.datamaniacs.com is the backup server name, you can specify the Email subject as: 'PRODUCT_NAME Backup Report from the server: SERVER_NAME' - PRODUCT_NAME and SERVER_NAME are the place holders.

    Edit Email Header/Footer - You can edit the Email header and footer for success and failure reports by using this link. The specified header and footer content will be added at the top and at the bottom of the Email content. You could specify the header and footer in HTML as well.

You can also configure the conditions in which the reports should be sent by accessing the 'Email Filters' page through the menu "Settings->Email Filters".

Send File list with the Backup Report - This is the option to send the protected, skipped and deleted files list as attachment with the client backup email reports. The files list will be compressed as a zip archive file and then attached with the email report.

    Protected Files - If this option is selected, the protected files list will be attached with the client's backup email report.

    Skipped Files - If this option is selected, the skipped files list will be attached with the client's backup email reports.

    Deleted Files - If this option is selected, the deleted files list will be attached with the client's backup email reports.

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